The European Haemophilia Consortium is looking for a reliable and engaged Office Assistant with great attention to detail to join its small Brussels-based team.
Type of contract: Part-time, one-year employee contract, renewable
Reporting to: CEO
Start date: July-September 2016
Remuneration: Commensurate with experience
Summary
The Office Assistant will provide organisational and logistical support to the office team.
Main duties and responsibilities
The Office Assistant will be responsible for:
- General office support
- Respond to/direct general queries by phone or email
- Maintain/place orders for office supplies
- Handle incoming/outgoing postal mail
- Maintain physical and virtual filing systems
- General IT support
- Liaise with web and email service providers, when necessary
- Organise teleconference calls, as requested
- General meetings/travel support
- Handle bookings for staff, volunteers and event participants (e.g. travel, accommodation, meeting rooms, etc.)
- Liaise with relevant hotels, travel agents, restaurants and other vendors, as necessary
- Prepare, print and deliver necessary documentation, as necessary
- Provide logistical support on the day of meetings or events, upon request
- General admin support
- Oversee and maintain petty cash
- Oversee and maintain timesheets for volunteers
- Help complete and oversee travel expense claims
- Liaise on the above with the accountant
- Any other relevant tasks as required by the CEO.
Qualifications and requirements
- Minimum two to three years of work experience, ideally in a social or non-profit sector.
- Excellent organisational, coordination and logistical skills, as well as great attention to detail.
- Excellent English, working knowledge of another European language an asset.
- Clear but friendly written and verbal communication skills.
- Strong computer skills, including experience with MS Office and websites.
- Reliable, dependable, able to show initiative and work constructively in a team.
- Able to work professionally with multiple cultures and professions, including patients, volunteers and the medical community.
- Able to occasionally work on weekends and travel in Europe.
- Familiarity with volunteer and/or public health sector considered an asset.
- University degree considered an asset.
How to Apply
Applications should be submitted in writing to [email protected] by Sunday, May 29th and must include the below.
- Cover Letter,
- CV,
- Previous remuneration,
- Contact information (phone number or email address) for three (3) references.
Incomplete or partial applications (i.e. that do not include all of the above) will not be considered.
We thank all applicants in advance – due to time constraints only short-listed applicants will be contacted.
Jim is aged 66 and has Haemophilia A with a high titer inhibitor which he developed at age 14.
Maria Elisa Mancuso (MD, PhD) is a Haematologist and works as a Senior Haematology Consultant at the Center for Thrombosis and Haemorrhagic Diseases of IRCCS Humanitas Research Hospital in Rozzano, Milan, Italy. She is Adjunct Clinical Professor at Humanitas University. She obtained a post-degree in Clinical and Experimental Haematology and a PhD in Clinical Methodology. She is involved in clinical research and has published several original articles in peer-reviewed journals a The Lancet, Blood, Journal of Thrombosis and Haemostasis, Haematologica, Thrombosis and Haemostasis, British Journal of Haematology and Haemophilia. She is reviewer for several peer-reviewed journals and member of the Editorial Board of JTH. She is a member of several scientific societies (ISTH, WFH, ASH, EAHAD, SISET, AICE) and was a medical member of the Inhibitor Working Group of the European Hemophilia Consortium. She is co-chair of the ADVANCE Study Group. She has acted also as co-chair of the Scientific and Standardization Subcommittee of ISTH on FVIII, FIX and rare bleeding disorders. She has been involved as principal and co-investigator in several clinical trials, and she takes care of both children and adults with hemophilia and other congenital bleeding disorders with a specific scientific interest in novel therapies, prophylaxis, inhibitors, and chronic hepatitis C.
As a patient with factor II deficiency, the diagnostic and treatment of rare bleeding disorders is a matter dear to my heart. My motivation to participate in the work of the ERIN committee is to improve both diagnostic and treatment for patients with rare bleeding disorders across Europe.
Economist and financial expert by profession, executive coach and trainer by passion and haemophilia advocate by every drop of my blood through my son (who has severe haemophilia A with inhibitors). Bringing a good decade of practical experience from the corporate insurance world, laser focus, growth mindset and resilience from my own experience, offering you anything I can just do, in hope that together we can make life more fulfilled for those impacted by bleeding disorders.
Amy Owen-Wyard is a Registered Mental Health Nurse. With experience working with children, young people, their families and adults with severe and enduring mental health conditions. Amy was also involved in a service improvement to provide a holistic care approach for those in general hospitals to support both their mental and physical health, whilst sharing her expertise and knowledge in mental health with the wider multidisciplinary team.
