The European Haemophilia Consortium is looking for a reliable and engaged Office Assistant with great attention to detail to join its small Brussels-based team.
Type of contract: Part-time, one-year employee contract, renewable
Reporting to: CEO
Start date: July-September 2016
Remuneration: Commensurate with experience
The Office Assistant will provide organisational and logistical support to the office team.
Main duties and responsibilities
The Office Assistant will be responsible for:
- General office support
- Respond to/direct general queries by phone or email
- Maintain/place orders for office supplies
- Handle incoming/outgoing postal mail
- Maintain physical and virtual filing systems
- General IT support
- Liaise with web and email service providers, when necessary
- Organise teleconference calls, as requested
- General meetings/travel support
- Handle bookings for staff, volunteers and event participants (e.g. travel, accommodation, meeting rooms, etc.)
- Liaise with relevant hotels, travel agents, restaurants and other vendors, as necessary
- Prepare, print and deliver necessary documentation, as necessary
- Provide logistical support on the day of meetings or events, upon request
- General admin support
- Oversee and maintain petty cash
- Oversee and maintain timesheets for volunteers
- Help complete and oversee travel expense claims
- Liaise on the above with the accountant
- Any other relevant tasks as required by the CEO.
Qualifications and requirements
- Minimum two to three years of work experience, ideally in a social or non-profit sector.
- Excellent organisational, coordination and logistical skills, as well as great attention to detail.
- Excellent English, working knowledge of another European language an asset.
- Clear but friendly written and verbal communication skills.
- Strong computer skills, including experience with MS Office and websites.
- Reliable, dependable, able to show initiative and work constructively in a team.
- Able to work professionally with multiple cultures and professions, including patients, volunteers and the medical community.
- Able to occasionally work on weekends and travel in Europe.
- Familiarity with volunteer and/or public health sector considered an asset.
- University degree considered an asset.
How to Apply
Applications should be submitted in writing to firstname.lastname@example.org by Sunday, May 29th and must include the below.
- Cover Letter,
- Previous remuneration,
- Contact information (phone number or email address) for three (3) references.
Incomplete or partial applications (i.e. that do not include all of the above) will not be considered.
We thank all applicants in advance – due to time constraints only short-listed applicants will be contacted.